---
title: "Zapier vs Workato: Which Is Better in 2026?"
description: "Zapier vs Workato compared: plans, prices and 6 key differences from each vendor's own pages, checked Oct 17, 2026."
path: /compare/zapier-vs-workato
family: versus
updated: 2026-10-17
html: /compare/zapier-vs-workato
sources:
  - "https://zapier.com/pricing"
  - "https://zapier.com/pricing/rates"
  - "https://help.zapier.com/hc/en-us/articles/15279018245901-Metered-tasks-in-Zapier"
  - "https://help.zapier.com/hc/en-us/articles/8496197192461"
  - "https://help.zapier.com/hc/en-us/articles/23503999825421-Build-Zap-workflows-faster-using-AI-powered-Copilot-Beta"
  - "https://zapier.com/apps/webhook/integrations"
  - "https://zapier.com/apps/code/integrations"
  - "https://zapier.com/apps/salesforce/integrations"
  - "https://zapier.com/apps/hubspot/integrations"
  - "https://zapier.com/apps/gmail/integrations"
  - "https://zapier.com/apps/microsoft-outlook/integrations"
  - "https://zapier.com/apps/linkedin/integrations"
  - "https://www.workato.com/pricing/tiers"
  - "https://www.workato.com/pricing"
  - "https://docs.workato.com/en/pricing/self-service/self-service"
  - "https://docs.workato.com/en/pricing/usage-metrics"
  - "https://docs.workato.com/en/pricing/overview"
  - "https://docs.workato.com/en/developing-connectors/http-v2"
  - "https://docs.workato.com/en/connectors/workato-webhooks"
  - "https://docs.workato.com/en/agentic/agent-studio"
  - "https://docs.workato.com/en/connectors/ai-by-workato"
  - "https://docs.workato.com/en/connectors/javascript"
  - "https://docs.workato.com/en/connectors/python"
  - "https://docs.workato.com/en/connectors/salesforce"
  - "https://docs.workato.com/en/connectors/hubspot"
  - "https://docs.workato.com/connectors/gmail/send-email-action.html"
  - "https://docs.workato.com/en/on-prem"
facts:
  category: "Workflow automation tool"
  a_lowest_paid_plan: "Professional, $29.99 a month ($19.99 billed yearly)"
  b_lowest_paid_plan: "Pro, $75 a month"
  a_free_plan: "Free plan: 100 tasks a month, two-step Zaps"
  b_free_plan: "Free plan: 50,000 credits once"
  prices_checked: "Oct 17, 2026"
---

# Zapier vs Workato: Which Is Better in 2026?

Pick Zapier if you want a free plan that renews monthly and paid plans from $19.99 a month billed yearly. Pick Workato if you need one enterprise platform for workflows, APIs and data pipelines across 10,000+ apps.

**Disclosure:** Ken is our product. Every fact about other tools comes from their public pages on the date shown.

## The Verdict

### Verdict

**Zapier or Workato?**

Ken's view, from each vendor's public pages checked Oct 17, 2026.

**Pick Zapier if:**

- You want a free plan that renews every month; Workato's free credits are a one-time grant.
- You want a paid plan under $30 a month, against $75 a month for Workato Pro.
- Non-technical teammates build automations, with Copilot drafting Zaps from a description.

**Pick Workato if:**

- You need to reach databases and apps behind a firewall through the on-prem agent, offered on specific plans.
- You want one credit balance across workflows, API management, data pipelines and AI agents.
- You need 10,000+ app and system integrations.

## At a Glance

**In short:** Of the 9 features below, Zapier has 6 and Workato has 6 in full, from each vendor's public pages checked Oct 17, 2026.

**Zapier vs Workato at a glance**

| Feature | Zapier | Workato |
| --- | --- | --- |
| Free plan | Yes - 100 tasks a month, two-step Zaps only | Yes - 50,000 credits once, not renewed monthly |
| Prebuilt app integrations | Yes - 9,000+ apps; premium apps on paid plans | Yes - 10,000+ apps and systems |
| HTTP requests and webhooks | Yes - Webhooks by Zapier is a premium app, Professional and up | Yes - HTTP connector and Webhooks connector |
| AI steps and agents | Yes - AI by Zapier on paid plans, 1 to 5 tasks per step | Yes - genies in Agent Studio; AI by Workato on specific plans |
| Built-in B2B contact data and email finding | No - through connected apps only | No - through connected apps only |
| Native email and LinkedIn sending | Partial - email through a connected Gmail or Outlook account; LinkedIn app only posts | Partial - email through a connected Gmail account |
| CRM steps (HubSpot, Salesforce) | Yes - HubSpot on every plan; Salesforce is a premium app | Yes - HubSpot and Salesforce connectors |
| Custom code steps (JavaScript or Python) | Yes - JavaScript or Python on every plan, 1 task per step | Yes - JavaScript and Python connectors |
| Self-hosting | No - cloud only | No - cloud service; on-prem agent reaches private networks |

Rows are the features buyers compare in workflow automation tools. Sources are listed at the end of the page.

## How Much Do Zapier and Workato Cost?

**In short:** Zapier's lowest paid plan is Professional, $29.99 a month ($19.99 billed yearly). Workato's lowest paid plan is Pro, $75 a month.

**Zapier and Workato plans and prices**

| Tool | Plan | Monthly | Billed yearly (per month) | Unit | Includes |
| --- | --- | --- | --- | --- | --- |
| [Zapier](https://zapier.com/pricing) | Free | $0 | $0 | Flat | 100 tasks a month; Two-step Zaps only; 15-minute polling; 1 seat |
| [Zapier](https://zapier.com/pricing) | Professional | $29.99 | $19.99 | Usage tiers | 750 tasks a month at the entry tier; Multi-step Zaps; Unlimited premium apps and webhooks; AI by Zapier steps; 1 seat |
| [Zapier](https://zapier.com/pricing) | Team | $103.50 | $69 | Usage tiers | 2,000 tasks a month at the entry tier; 25 users; Shared Zaps, folders and app connections; SAML SSO; 1-minute polling |
| [Zapier](https://zapier.com/pricing) | Enterprise | Contact sales | Contact sales | Custom | Unlimited users; Annual task limits; Advanced admin permissions and app controls; Technical Account Manager at a set threshold or as an add-on |
| [Workato](https://www.workato.com/pricing/tiers) | Free | $0 | $0 | Flat | 50,000 credits, one-time grant; Workflow orchestration, API management and AI agents; 10,000+ app and system integrations |
| [Workato](https://www.workato.com/pricing/tiers) | Pro | $75 | No yearly price | Usage tiers | 2,500 credits a month at the entry tier; Up to 3 users per workspace; Custom connectors; Intelligent document processing |
| [Workato](https://www.workato.com/pricing/tiers) | Enterprise | Contact sales | Contact sales | Custom | Unlimited users and workspaces; Enterprise security and governance; Multi-region deployment; Priority support and success services |

Prices in USD from each vendor's pricing page: Zapier checked Oct 17, 2026, Workato checked Oct 17, 2026.

- Zapier: Professional runs from 750 to 2 million tasks a month and Team from 2,000 to 2 million. At 2,000 tasks, Professional is $49 a month billed yearly ($73.50 monthly) and Team is $69 ($103.50).
- Zapier: Yearly billing saves 33% versus monthly billing.
- Zapier: Pay-per-task billing keeps Zaps running past the task limit at a higher per-task rate, up to 3 times the plan's task limit, then Zaps pause until the next usage period. It is on by default for accounts that joined after January 2024; Free cannot use it.
- Workato: Pro tiers in Workato's self-service billing docs: $75 a month for 2,500 credits, $100 for 3,500, $275 for 10,000, $780 for 30,000 and $1,275 for 50,000. The Pro card on the pricing page shows $100 a month, the 3,500-credit tier.
- Workato: Pro is billed monthly by card; no yearly price is published. Unused Pro credits expire at the end of the billing month.
- Workato: One credit balance covers every capability: recipe tasks are counted per action step run, alongside API calls, data pipeline rows and genie actions.

## What Are the Key Differences Between Zapier and Workato?

**In short:** 6 differences that change which tool fits, each from the vendors' own pages.

**Key differences between Zapier and Workato**

| Topic | Zapier | Workato |
| --- | --- | --- |
| Free plan | 100 tasks every month, two-step Zaps | 50,000 credits once, not renewed |
| Entry paid plan | Professional, $29.99 a month or $19.99 billed yearly, for 750 tasks | Pro, from $75 a month for 2,500 credits, billed monthly by card with no yearly price |
| Apps | 9,000+ apps | 10,000+ apps and systems |
| Users | 1 seat on Professional, 25 users on Team | Up to 3 users per workspace on Pro; unlimited on Enterprise |
| What the credits cover | Zap tasks; Zapier Agents and Chatbots have their own plans | One balance for recipe tasks, API calls, data pipeline rows and genie actions |
| Deployment | Cloud only | Cloud service; on specific plans, an on-prem agent reaches databases, files and apps behind a firewall |

## Zapier vs Workato FAQ

### Is Workato more expensive than Zapier?

To start, yes. Workato Pro starts at $75 a month for 2,500 credits, billed monthly. Zapier Professional starts at $29.99 a month, or $19.99 billed yearly, for 750 tasks. Both sell Enterprise plans through sales.

### Does Workato have a free plan?

Yes, with 50,000 credits granted once and the same platform capabilities as Pro. Zapier's free plan renews 100 tasks every month but allows only two-step Zaps.

### How many users do Zapier and Workato allow?

Zapier Professional has 1 seat and Team has 25 users. Workato Pro allows up to 3 users per workspace, and unlimited users need Enterprise.

## Related

- [All comparisons](/compare)
- [Zapier vs n8n](/compare/zapier-vs-n8n)
- [Zapier vs Make](/compare/zapier-vs-make)
- [n8n vs Workato](/compare/n8n-vs-workato)
- [Zapier pricing](/compare/zapier/pricing)
- [What is workflow automation?](/glossary/workflow-automation)
- [What is a webhook?](/glossary/webhook)
- [What is an AI agent builder?](/glossary/ai-agent-builder)

## Sources

| Source | URL | Checked |
| --- | --- | --- |
| Zapier pricing | https://zapier.com/pricing | 2026-10-17 |
| Zapier task usage rates | https://zapier.com/pricing/rates | 2026-10-17 |
| Zapier help: metered tasks and pay-per-task billing | https://help.zapier.com/hc/en-us/articles/15279018245901-Metered-tasks-in-Zapier | 2026-10-17 |
| Zapier help: free trial | https://help.zapier.com/hc/en-us/articles/8496197192461 | 2026-10-17 |
| Zapier help: build Zaps with Copilot | https://help.zapier.com/hc/en-us/articles/23503999825421-Build-Zap-workflows-faster-using-AI-powered-Copilot-Beta | 2026-10-17 |
| Webhooks by Zapier integrations | https://zapier.com/apps/webhook/integrations | 2026-10-17 |
| Code by Zapier integrations | https://zapier.com/apps/code/integrations | 2026-10-17 |
| Salesforce integrations on Zapier | https://zapier.com/apps/salesforce/integrations | 2026-10-17 |
| HubSpot integrations on Zapier | https://zapier.com/apps/hubspot/integrations | 2026-10-17 |
| Gmail integrations on Zapier | https://zapier.com/apps/gmail/integrations | 2026-10-17 |
| Microsoft Outlook integrations on Zapier | https://zapier.com/apps/microsoft-outlook/integrations | 2026-10-17 |
| LinkedIn integrations on Zapier | https://zapier.com/apps/linkedin/integrations | 2026-10-17 |
| Workato pricing tiers | https://www.workato.com/pricing/tiers | 2026-10-17 |
| Workato pricing overview | https://www.workato.com/pricing | 2026-10-17 |
| Workato docs: self-service (Free and Pro) billing | https://docs.workato.com/en/pricing/self-service/self-service | 2026-10-17 |
| Workato docs: understand usage | https://docs.workato.com/en/pricing/usage-metrics | 2026-10-17 |
| Workato docs: how usage is measured | https://docs.workato.com/en/pricing/overview | 2026-10-17 |
| Workato docs: HTTP connector V2 | https://docs.workato.com/en/developing-connectors/http-v2 | 2026-10-17 |
| Workato docs: Webhooks connector | https://docs.workato.com/en/connectors/workato-webhooks | 2026-10-17 |
| Workato docs: Agent Studio | https://docs.workato.com/en/agentic/agent-studio | 2026-10-17 |
| Workato docs: AI by Workato | https://docs.workato.com/en/connectors/ai-by-workato | 2026-10-17 |
| Workato docs: JavaScript connector | https://docs.workato.com/en/connectors/javascript | 2026-10-17 |
| Workato docs: Python snippets by Workato | https://docs.workato.com/en/connectors/python | 2026-10-17 |
| Workato docs: Salesforce connector | https://docs.workato.com/en/connectors/salesforce | 2026-10-17 |
| Workato docs: HubSpot connector | https://docs.workato.com/en/connectors/hubspot | 2026-10-17 |
| Workato docs: Gmail send email action | https://docs.workato.com/connectors/gmail/send-email-action.html | 2026-10-17 |
| Workato docs: accessing on-prem | https://docs.workato.com/en/on-prem | 2026-10-17 |

## Changelog

- 2026-10-17: Page published.