---
title: "AI Notetaker: Definition and Examples"
description: "An AI notetaker is software that joins or records your meetings, transcribes the conversation, and uses AI to produce a summary, action items and key..."
path: /glossary/ai-notetaker
family: glossary
updated: 2026-10-17
html: /glossary/ai-notetaker
sources:
  - "https://support.google.com/meet/answer/14754931?hl=en"
  - "https://learn.microsoft.com/en-us/microsoftteams/recording-transcription-custom-message"
  - "https://www.rcfp.org/reporters-recording-guide/california/"
facts:
  term: "AI notetaker"
  also_called: "AI note taker, AI meeting assistant, meeting notetaker, AI meeting notes, meeting bot"
  category: "AI and Agents"
---

# AI notetaker

An AI notetaker is software that joins or records your meetings, transcribes the conversation, and uses AI to produce a summary, action items and key details, often syncing them to a CRM or shared workspace afterward.

## What Is AI Notetaker?

**In short:** Notetakers capture audio in one of two ways: a bot joins the Zoom, Google Meet or Microsoft Teams call as a participant, or an app records on your device.

Speech-to-text turns the audio into a transcript with speaker labels, and a language model writes the summary, decisions and next steps, often into a template you choose. Google Meet and Teams also offer built-in notes and transcription on some plans.

For sales teams, the value is in what happens after the call: notes land on the CRM record without typing, the follow-up email is drafted from what the buyer actually said, and a manager can review a deal's calls without attending them. Sales-focused notetakers also pull details such as budget, timeline and decision makers into CRM fields.

## AI Notetaker Example

For example, an account executive runs 18 discovery calls a week. The notetaker writes each summary to the CRM within minutes, fills the next-step field and drafts the follow-up email. The rep stops typing notes during calls, and the manager reviews three calls per rep every Friday from the transcripts instead of sitting in.

## AI Notetaker in Practice

Recording rules apply. In California, for example, all parties to a confidential conversation must consent to being recorded, and other states and countries set their own rules. Built-in tools notify people: Google Meet tells all participants that notes are being taken, and Teams shows a banner when recording or transcription starts. Set a policy for external calls and say at the start that the call is recorded.

## FAQ

### Do AI notetakers need consent from everyone on the call?

It depends on where the participants are. Some places, such as California, require consent from all parties to record a confidential conversation. The safe practice is to announce the notetaker at the start and let anyone opt out.

### How do AI notetakers work?

They join the call as a bot or record on your device, transcribe the audio with speaker labels, and use a language model to write a summary, action items and key details.

### Does Google Meet have a built-in AI notetaker?

Yes. Google Meet's Take notes for me feature writes meeting notes on eligible Google Workspace editions or Google AI plans, and Meet informs all participants that notes are being taken.

### What is the difference between an AI notetaker and conversation intelligence?

A notetaker serves the person on the call with notes and follow-ups. Conversation intelligence analyzes every call a team makes for coaching, deal risk and messaging trends.

## Related

- [GTM Glossary](/glossary): Every GTM term, grouped by topic.
- [Conversation intelligence](/glossary/conversation-intelligence)
- [Discovery call](/glossary/discovery-call)
- [CRM](/glossary/crm)
- [AI agent](/glossary/ai-agent)
- [LLM (large language model)](/glossary/large-language-model)
- [Ken features](/features)

## Sources

| Source | URL | Checked |
| --- | --- | --- |
| Google Meet Help: Take notes for me | https://support.google.com/meet/answer/14754931?hl=en | 2026-10-17 |
| Microsoft Learn: Custom in-meeting notification for recording and transcription | https://learn.microsoft.com/en-us/microsoftteams/recording-transcription-custom-message | 2026-10-17 |
| Reporters Committee for Freedom of the Press: California recording guide | https://www.rcfp.org/reporters-recording-guide/california/ | 2026-10-17 |

## Changelog

- 2026-10-17: Page published.